10 Steps for effective remote meetings

“This 2-hour call could’ve been an email.”

1. Prepare an Agenda

   Create a clear agenda to outline the meeting's goals and discussion points. This helps all participants understand the purpose and stay focused.

2. Ensure Presence

   All invited team members should attend. If you can't make it, please decline the invitation to allow others to adjust their schedules accordingly.

3. Summarize the Meeting

   Provide a summary of key points and action items after the meeting. This ensures everyone is updated on what was discussed and what needs to be done.

4. Be Proactive

   Contribute to the discussion by sharing your ideas. Use the "Raise hand" feature to speak up and engage with reactions or chat messages to support and congratulate colleagues.

5. Follow the 1-Hour Rule

   Keep meetings to a maximum of 1 hour to respect everyone's time and maintain productivity.

6. Use Video

   Opt for video conferencing to create a more personal and engaging meeting experience. It helps everyone feel more connected.

7. Respect Timing

   Start and end meetings on time. This demonstrates respect for your team’s schedules and helps maintain focus.

8. Mute Your Mic

   Keep your microphone muted while others are speaking to avoid interruptions and ensure clear communication.

9. Share Screens

   Use screen sharing to present information visually, making discussions clearer and more effective.

10. Record Meetings

    Record important meetings if necessary, and inform all participants at the start. Ensure everyone is aware and agrees to the recording.

These guidelines will improve remote meetings and boost collaboration.

Because at the end of the day, meetings = opportunities.